Security guard scheduling and rota software
Security guard scheduling software builds the rota for each site and puts officers on shifts. GuardLink checks every booking against the officer's SIA licence, skills, leave and working hours, and shows you where today's cover has a gap.
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Without itA spreadsheet will let you book anyone, anywhere. It does not know whose licence ran out last week, who is on leave, or who came off a night shift six hours ago.
What the rota checks
| Check | What it looks for | To start with |
|---|---|---|
| SIA licence | No licence on record, or one that has expired | Blocks |
| Skills | A skill the shift needs that the officer does not have | Blocks |
| Other shifts | A shift that overlaps this one | Blocks |
| Leave | Approved leave on the day | Blocks |
| Rest | Less than 11 hours since their last shift | Blocks |
| Weekly hours | More than 48 hours in the week | Warns |
| Compliance status | Documents overdue or about to lapse | Blocks or warns |
- You set how strict it is
- Each check can stop a booking or only warn you. Switch them to match your own policy, and change the hours they use.
- Exceptions are signed for
- When an owner or admin lets a blocked booking through, they give a reason and it is saved with the shift.
- See today's gaps
- The dashboard shows each site hour by hour: covered, short-staffed or unfilled, with any gap between shifts marked.
- Officers accept on their phone
- They see their shifts in the guard portal and accept them there.
Questions
Scheduling: what people ask
What is the difference between rota software and security workforce management software?
Rota software records who works when. Workforce management software also holds the licence, attendance, patrol and pay records and joins them up, so the rota can refuse an officer whose licence has expired and the timesheet is built from the clock-in.
Can we relax a check that does not suit how we work?
Yes. Apart from approved leave, which always blocks, each check can be set to block, to warn, or switched off. The hours used for rest and weekly limits can be changed too.
What happens in an emergency when the only cover is blocked?
An owner or admin can approve the booking with a written reason. The reason stays on the shift, so there is a record of who allowed it and why.
Does it build the rota for me?
No. A person assigns each shift. The software checks the booking and shows you who is eligible.
Build tomorrow's rota in it and see what it catches.
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